HR Synergy LLC

Is your organization ready for an employee file or I-9 audit?

A recent internal audit for one of our clients found issues in 22 of 23 personnel files and 21 of 23 Forms I-9 reviewed. Findings included missing signatures and dates, incorrect I-9 information, outdated forms, missing wage documentation, and confidential records stored in personnel files.

These types of record keeping issues can be easy to overlook, but they can create significant compliance risks if left unaddressed.

Regular internal audits give employers an opportunity to identify and correct problems before an agency audit occurs.

Want to review your I-9 Forms, employee files, or strengthening your record keeping practices? Take a look at our latest blog post, including a free download to HR Synergy's I-9 Internal Audit Checklist to help you get started.
https://loom.ly/5Lv_I5I

OSHA 300 Log Reminder!

As we head toward the end of the year, now is a good time to review your OSHA 300 Log and make sure your injury and illness records are complete and up to date.

If your organization is required to maintain OSHA records, taking care of any missing or incomplete information now can help ensure you're prepared for the 2027 posting period.

Don't wait until the last minute. Make OSHA record keeping part of your year-end HR checklist.

The final quarter of 2026 is here!

It may feel early to think about year-end, but October is a great time to start getting your HR house in order for 2027.

Review your upcoming compliance deadlines, employee records, OSHA documentation, benefits renewals, handbook and policy updates, and other year-end priorities. Taking care of these items now can help prevent last-minute issues and make the transition into the new year much smoother.

Don't wait until December to start preparing. A little planning now can go a long way toward a smooth year-end.

Want to know more? Check out our latest blog post with the details:
https://loom.ly/xAOPaqo

Catch up on our latest HR and compliance blogs, including:
- Documentation and Internal Policies: Why Consistency Matters
- Pay Transparency: What Employers Need to Know
- Stay Ahead of Upcoming Deadlines
- Setting Leaders Up for Success

📩 Stay informed
https://loom.ly/lomsHso

📢 Reminder for employers with calendar-year benefit plans!

The Summary Annual Report (SAR) deadline is approaching. Make sure your organization is prepared to distribute the required information to employees by the applicable deadline.

Need help keeping track of your HR and benefits compliance requirements? HR Synergy can help you stay on top of important deadlines. Contact us here:
https://loom.ly/qRj9uyk

📬 Our October Newsletter is here!

Our latest edition covers a few important topics for employers, including I-9 Audits, a free I-9 Internal Audit checklist, year-end HR reminders ahead of 2027, and a link to register for the 2026 Legal & Legislative Conference. You’ll also find our Partner Spotlight, recent communications, October reminders and dates, and a fun Halloween-themed recipe.

Take a look and stay up to date with HR Synergy!
https://loom.ly/Ge4Z0Yk

🦞 Happy National Lobster Roll Day!

From Maine to Massachusetts and beyond, New England knows a thing or two about lobster rolls.
Today, we are celebrating one of the region's favorite foods, and enjoying enjoying a last little taste of summer as we enter fall!

What's your preference: Maine-style or Connecticut-style? Drop your favorite lobster roll spot in the comments!

3 HR mistakes employers should avoid:

1️⃣ Having policies that aren't consistently followed�
2️⃣ Failing to document important employee matters�
3️⃣ Waiting until there's a problem to address an HR issue

Being proactive with your HR practices can help prevent small issues from becoming bigger ones.

Contact us using the link below to learn more:
https://loom.ly/qRj9uyk

📖 Workplace Policy Spotlight: Remote & Hybrid Work

Does your organization have clear expectations for remote or hybrid employees? Your policy should address important details such as work schedules, communication, attendance, equipment, security, and performance expectations.

Clear policies help employees understand what's expected and help managers apply those expectations consistently.