HVDA Solutions

We are beyond Imagination

Declutter your life

As an experienced scanning bureau, we can extract millions of digital pages from microform media.

Advanced Document Scanning Services

Offering the best graphic and design services with our team members with atleast 10 years experience.

Medical records scanning and storage project

Delivering Your Data: From Paper Document to Valuable Data

Once we scan your documents, we can convert your files into powerful information that you can access and search easily. A technology called OCR (Optical Character Recognition) extracts readable text from static images which allows us to index your files.

More Office Space

Document scanning can transform your office, reducing the amount of paperwork and unnecessary filing cabinets. The amount of office space freed up by digitising your documentation can be huge, and, to underline this, the information stored on one flashdrive alone can replace most of your filing cabinets.

Since the beginning of the 21st century, the world has entered in a digital revolution where digital tools and apps are used extensively. Every business relies entirely or partly on digital information that has become an even more important asset for companies. To manage this digital information properly throughout the entire life cycle, appropriate organizational and technical measures are required. Even if organizations are using capture and ECM solutions to manage information, they often forget the last life cycle step: archiving.

What does it mean to archive digitally?
In the “paper world”, most companies reduce archiving to its most simple solution: storing paper in the basement or in offices. Because paper is deteriorating slowly, we could assume that the readability on the long term was ensured and that the integrity of the documents could be proven easily.

Due to the fast evolution of technology and its fast obsolescence, integrity of information and readability of digital archives has become crucial. This requires technical and organizational measures to ensure the preservation of information.

Following international standards such as ISO 14721 or ISO 16175, a decent digital archiving solution will help your company to get rid of the paper files and will enable you to get easier access to your information.

A decent digital archiving solution requires several characteristics such as:

Converting files to a long-term preservation format
Describing archived information
Documenting the lifecycle and information preservation operation
Checking validity and fixity of information
Ensuring long-term integrity
Managing the retention period and disposition
Monitoring the file format and storage solution
The purpose of the requirements is to preserve the legal and/or financial value of your information. A legal framework enforces companies to preserve a variety of documents such as social documents, HR documents, accounting,…and to be able to prove their authenticity and integrity. The aim of a digital archiving solution is to preserve the legal value and to manage the risk of a claim or lawsuit

No job is too big or too complicating, we love tedious work

Our digital infrastructure needs strengthening to deal with the impact of COVID-19 and future public health crises