Reliable Property Management LLC

𝐒𝐮𝐛𝐦𝐢𝐭𝐭𝐢𝐧𝐠 𝐚 𝐖𝐢𝐧𝐧𝐢𝐧𝐠 𝐁𝐢𝐝 – 𝐁𝐞𝐬𝐭 𝐏𝐫𝐚𝐜𝐭𝐢𝐜𝐞𝐬

Submitting a clear, detailed, and professional bid is essential to win projects, avoid disputes, and securing profitable jobs. A well-prepared bid not only reflects your professionalism but also increases the likelihood of fast client approval and repeat work. Here’s a guide on how should submit bids the right way:

𝟏. 𝐔𝐧𝐝𝐞𝐫𝐬𝐭𝐚𝐧𝐝 𝐭𝐡𝐞 𝐒𝐜𝐨𝐩𝐞 𝐨𝐟 𝐖𝐨𝐫𝐤:
Before preparing a bid, carefully read the work order instructions. Understand what’s being requested—repair or replacement—and assess the damage on-site. 𝐃𝐨𝐧’𝐭 𝐚𝐬𝐬𝐮𝐦𝐞 - verify everything, and ask for clarification if needed.

Before submitting a bid, thoroughly review the project details, including:

𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐬𝐩𝐞𝐜𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬 (materials, timelines, labor requirements)
𝐒𝐢𝐭𝐞 𝐜𝐨𝐧𝐝𝐢𝐭𝐢𝐨𝐧𝐬 (accessibility, potential challenges)
𝐂𝐥𝐢𝐞𝐧𝐭 𝐞𝐱𝐩𝐞𝐜𝐭𝐚𝐭𝐢𝐨𝐧𝐬 (quality standards, deadlines)

If anything is unclear, ask questions to avoid misunderstandings that could lead to cost overruns or disputes later.

𝟐. 𝐂𝐚𝐩𝐭𝐮𝐫𝐞 𝐐𝐮𝐚𝐥𝐢𝐭𝐲 𝐒𝐮𝐩𝐩𝐨𝐫𝐭𝐢𝐧𝐠 𝐏𝐡𝐨𝐭𝐨𝐬:
Photos are the backbone of your bid. Take clear before photos from multiple angles. Include close-ups that highlight damage and wide shots that show the full context. Always include:

Address verification (street sign, house number, and front of the house)
Measurement tape or markers to validate dimensions
Any relevant documentation or signage (e.g., code violations)

𝟑. 𝐂𝐨𝐧𝐝𝐮𝐜𝐭 𝐚 𝐃𝐞𝐭𝐚𝐢𝐥𝐞𝐝 𝐂𝐨𝐬𝐭 𝐄𝐬𝐭𝐢𝐦𝐚𝐭𝐞:
Break down all costs involved, including:

𝐋𝐚𝐛𝐨𝐫 (wages, subcontractors, overtime if needed)
𝐌𝐚𝐭𝐞𝐫𝐢𝐚𝐥𝐬 (exact quantities, supplier prices, delivery costs)
𝐄𝐪𝐮𝐢𝐩𝐦𝐞𝐧𝐭 (rentals, fuel, maintenance)
𝐏𝐞𝐫𝐦𝐢𝐭𝐬 & 𝐟𝐞𝐞𝐬 (licensing, inspections, insurance)
𝐎𝐯𝐞𝐫𝐡𝐞𝐚𝐝 & 𝐩𝐫𝐨𝐟𝐢𝐭 𝐦𝐚𝐫𝐠𝐢𝐧 (typically 10-30%)

Avoid underestimating—unrealistically low bids can hurt profitability or lead to cutting corners.

𝟒. 𝐅𝐨𝐥𝐥𝐨𝐰 𝐭𝐡𝐞 𝐒𝐢𝐱 𝐊𝐞𝐲 𝐄𝐥𝐞𝐦𝐞𝐧𝐭𝐬 𝐨𝐟 𝐁𝐢𝐝𝐝𝐢𝐧𝐠:
Every bid should include these six critical pieces of information (as seen in the sample):

𝐚. 𝐖𝐡𝐚𝐭 𝐭𝐨 𝐝𝐨 – Clearly state the action (e.g., "remove," "repair," "install").
𝐛. 𝐇𝐨𝐰 𝐦𝐚𝐧𝐲 (𝐃𝐢𝐦𝐞𝐧𝐬𝐢𝐨𝐧𝐬/𝐐𝐮𝐚𝐧𝐭𝐢𝐭𝐲 𝐰𝐢𝐭𝐡 𝐔𝐧𝐢𝐭) – Specify measurements (e.g., "270 SF," "84 UI").
𝐜. 𝐖𝐡𝐚𝐭 𝐢𝐭𝐞𝐦/𝐩𝐚𝐫𝐭𝐢𝐜𝐮𝐥𝐚𝐫 – Describe the material or issue (e.g., "black moldy drywall," "exposed window").
𝐝. 𝐖𝐡𝐞𝐫𝐞 (𝐋𝐨𝐜𝐚𝐭𝐢𝐨𝐧) – Identify the exact area (e.g., "basement," "left side of property").
𝐞. 𝐖𝐡𝐲 (𝐑𝐞𝐚𝐬𝐨𝐧) – Explain the necessity (e.g., "prevent spreading," "secure property").
𝐟. 𝐌𝐚𝐭𝐞𝐫𝐢𝐚𝐥 𝐝𝐞𝐭𝐚𝐢𝐥𝐬 – List labor, materials, and exclusions (e.g., "1 man hour," "CDX plywood, studs, carriage bolts").

𝐄𝐱𝐚𝐦𝐩𝐥𝐞:
“To remove 270 SF of black moldy drywall from basement (160 SF) and living room (90 SF) to prevent spreading, which is untreatable. Labor: 2 man hour. Price does not include haul-away.”

𝟓. 𝐏𝐫𝐢𝐜𝐞 𝐈𝐭 𝐑𝐢𝐠𝐡𝐭
Use industry-standard pricing tools to calculate material and labor costs. Then, add reasonable markup to ensure your profitability. Avoid inflated or vague pricing—it can lead to rejections or disputes. Avoid drastically underbidding just to win the job—this can lead to losses or disputes.
Be Competitive but Realistic
Research market rates for similar projects
Avoid drastically underbidding just to win the job
Avoid inflated or vague pricing

𝟔. 𝐁𝐞 𝐓𝐢𝐦𝐞𝐥𝐲 𝐚𝐧𝐝 𝐀𝐜𝐜𝐮𝐫𝐚𝐭𝐞:
Submit your bids as quickly as possible to stay within client timelines. Double-check for typos, measurement errors, or missing photos. An accurate bid prevents delays and increases trust with your client.

𝟕. 𝐀𝐝𝐝 𝐍𝐨𝐭𝐞𝐬 𝐖𝐡𝐞𝐫𝐞 𝐍𝐞𝐞𝐝𝐞𝐝:
Use the job note section to explain unusual conditions or anything that might not be obvious in the photos (e.g., "Access limited due to tenant presence" or "Ceiling crack may worsen if not addressed soon").

𝐅𝐢𝐧𝐚𝐥 𝐓𝐡𝐨𝐮𝐠𝐡𝐭:
Submitting a well-structured bid is not just about pricing—it's about presenting your work professionally. When clients see clear justification, strong documentation, and timely submissions, they are far more likely to approve your bids and trust you with future projects.

At Reliable Property Management LLC, we value accuracy, professionalism, and efficiency. Use these bid guidelines to succeed—and grow—with us.

𝐓𝐮𝐫𝐧𝐢𝐧𝐠 𝐂𝐨𝐝𝐞 𝐕𝐢𝐨𝐥𝐚𝐭𝐢𝐨𝐧𝐬 𝐈𝐧𝐭𝐨 𝐎𝐩𝐩𝐨𝐫𝐭𝐮𝐧𝐢𝐭𝐲: 𝐖𝐡𝐲 𝐀𝐝𝐝𝐫𝐞𝐬𝐬𝐢𝐧𝐠 𝐓𝐡𝐞𝐦 𝐌𝐚𝐭𝐭𝐞𝐫𝐬 𝐢𝐧 𝐏𝐫𝐨𝐩𝐞𝐫𝐭𝐲 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭

In the world of property preservation and maintenance, 𝐜𝐨𝐝𝐞 𝐯𝐢𝐨𝐥𝐚𝐭𝐢𝐨𝐧𝐬 𝐚𝐫𝐞 𝐧𝐨𝐭 𝐣𝐮𝐬𝐭 𝐜𝐨𝐦𝐩𝐥𝐢𝐚𝐧𝐜𝐞 𝐢𝐬𝐬𝐮𝐞𝐬—𝐭𝐡𝐞𝐲'𝐫𝐞 𝐯𝐚𝐥𝐮𝐚𝐛𝐥𝐞 𝐨𝐩𝐩𝐨𝐫𝐭𝐮𝐧𝐢𝐭𝐢𝐞𝐬. Whether you're managing single-family rentals, foreclosed homes, or commercial spaces, identifying and resolving code violations is critical to maintaining property value, protecting communities, and securing long-term client trust.

𝐖𝐡𝐲 𝐀𝐝𝐝𝐫𝐞𝐬𝐬𝐢𝐧𝐠 𝐂𝐨𝐝𝐞 𝐕𝐢𝐨𝐥𝐚𝐭𝐢𝐨𝐧𝐬 𝐈𝐬 𝐈𝐦𝐩𝐨𝐫𝐭𝐚𝐧𝐭
𝟏. 𝐀𝐯𝐨𝐢𝐝 𝐋𝐞𝐠𝐚𝐥 𝐚𝐧𝐝 𝐅𝐢𝐧𝐚𝐧𝐜𝐢𝐚𝐥 𝐏𝐞𝐧𝐚𝐥𝐭𝐢𝐞𝐬
Ignoring a code violation can lead to hefty fines, legal action, or even property condemnation. Addressing these issues promptly protects both property owners and service providers from liability.

𝟐. 𝐏𝐫𝐞𝐬𝐞𝐫𝐯𝐞 𝐏𝐫𝐨𝐩𝐞𝐫𝐭𝐲 𝐕𝐚𝐥𝐮𝐞
Code violations often stem from safety hazards, structural damage, or neglected maintenance. Fixing them not only prevents further deterioration but also enhances curb appeal and property value.

𝟑. 𝐌𝐚𝐢𝐧𝐭𝐚𝐢𝐧 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐭𝐲 𝐒𝐭𝐚𝐧𝐝𝐚𝐫𝐝𝐬
Properties in violation often stand out for the wrong reasons. By resolving code-related issues, contractors help uphold neighborhood standards and prevent complaints from residents or local authorities.

𝐂𝐨𝐝𝐞 𝐕𝐢𝐨𝐥𝐚𝐭𝐢𝐨𝐧𝐬: 𝐀 𝐒𝐭𝐫𝐚𝐭𝐞𝐠𝐢𝐜 𝐁𝐢𝐝 𝐎𝐩𝐩𝐨𝐫𝐭𝐮𝐧𝐢𝐭𝐲
Unlike routine maintenance or basic allowable work, 𝐜𝐨𝐝𝐞 𝐯𝐢𝐨𝐥𝐚𝐭𝐢𝐨𝐧𝐬 𝐨𝐟𝐭𝐞𝐧 𝐫𝐞𝐪𝐮𝐢𝐫𝐞 𝐜𝐨𝐫𝐫𝐞𝐜𝐭𝐢𝐯𝐞 𝐫𝐞𝐩𝐚𝐢𝐫𝐬 𝐨𝐫 𝐮𝐩𝐠𝐫𝐚𝐝𝐞𝐬 that go beyond standard pricing structures. This creates a 𝐬𝐭𝐫𝐨𝐧𝐠 𝐣𝐮𝐬𝐭𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧 𝐟𝐨𝐫 𝐨𝐯𝐞𝐫-𝐚𝐥𝐥𝐨𝐰𝐚𝐛𝐥𝐞 𝐛𝐢𝐝𝐬, which are more likely to be approved due to the urgency and necessity of the repairs.

✔️ 𝐔𝐫𝐠𝐞𝐧𝐜𝐲: Municipal deadlines give your bids weight—clients want violations cleared fast.
✔️ 𝐂𝐥𝐚𝐫𝐢𝐭𝐲: A violation notice provides clear, documented scope for your bid.
✔️ 𝐏𝐫𝐨𝐟𝐢𝐭𝐚𝐛𝐢𝐥𝐢𝐭𝐲: Since it's outside allowable work, you can price fairly based on materials, labor, and urgency.

𝐅𝐢𝐧𝐚𝐥 𝐓𝐡𝐨𝐮𝐠𝐡𝐭
At Reliable Property Management LLC, we train our field crews to view code violations not as problems—but as opportunities. When addressed professionally and promptly, they lead to stronger client relationships, more approved bids, and consistent workflow.

𝐒𝐭𝐚𝐲 𝐜𝐨𝐦𝐩𝐥𝐢𝐚𝐧𝐭. 𝐒𝐭𝐚𝐲 𝐩𝐫𝐨𝐟𝐢𝐭𝐚𝐛𝐥𝐞. 𝐒𝐭𝐚𝐫𝐭 𝐭𝐮𝐫𝐧𝐢𝐧𝐠 𝐜𝐨𝐝𝐞 𝐯𝐢𝐨𝐥𝐚𝐭𝐢𝐨𝐧𝐬 𝐢𝐧𝐭𝐨 𝐲𝐨𝐮𝐫 𝐧𝐞𝐱𝐭 𝐬𝐮𝐜𝐜𝐞𝐬𝐬.

𝐓𝐡𝐞 𝐏𝐨𝐰𝐞𝐫 𝐨𝐟 𝐏𝐡𝐨𝐭𝐨 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐢𝐧 𝐏𝐫𝐨𝐩𝐞𝐫𝐭𝐲 𝐑𝐞𝐩𝐚𝐢𝐫𝐬 𝐚𝐧𝐝 𝐌𝐚𝐢𝐧𝐭𝐞𝐧𝐚𝐧𝐜𝐞 𝐒𝐞𝐫𝐯𝐢𝐜𝐞𝐬

In the property preservation and maintenance industry, photos are more than just visual proof—they are essential documentation that drives approval, ensures compliance, and supports invoicing. Capturing accurate, clear, and thorough photos is a critical part of every work order and directly affects client satisfaction and payment processing.

𝐇𝐨𝐰 𝐭𝐨 𝐓𝐚𝐤𝐞 𝐄𝐟𝐟𝐞𝐜𝐭𝐢𝐯𝐞 𝐏𝐡𝐨𝐭𝐨𝐬:
𝟏. 𝐒𝐭𝐚𝐫𝐭 𝐰𝐢𝐭𝐡 𝐀𝐝𝐝𝐫𝐞𝐬𝐬 𝐕𝐞𝐫𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧
Always begin with clear shots of the street sign, house number, and full front view of the property. These photos verify that you are at the correct location.

𝟐. 𝐔𝐬𝐞 𝐁𝐞𝐟𝐨𝐫𝐞, 𝐃𝐮𝐫𝐢𝐧𝐠, 𝐚𝐧𝐝 𝐀𝐟𝐭𝐞𝐫 𝐒𝐞𝐪𝐮𝐞𝐧𝐜𝐞𝐬
For any task—whether it’s debris removal, a lock change, or a roof repair—document the work in three stages:
𝐨 𝐁𝐞𝐟𝐨𝐫𝐞: Show the original condition and scope.
𝐨 𝐃𝐮𝐫𝐢𝐧𝐠: Show the work in progress.
𝐨 𝐀𝐟𝐭𝐞𝐫: Show the completed result, with clear details.

𝟑. 𝐓𝐚𝐤𝐞 𝐖𝐢𝐝𝐞 𝐚𝐧𝐝 𝐂𝐥𝐨𝐬𝐞-𝐔𝐩 𝐒𝐡𝐨𝐭𝐬
Use wide-angle photos to show context and close-ups to show detail, especially for damages, repairs, or item-specific documentation like mold, leaks, or hardware.

𝟒. 𝐄𝐧𝐬𝐮𝐫𝐞 𝐆𝐨𝐨𝐝 𝐋𝐢𝐠𝐡𝐭𝐢𝐧𝐠 𝐚𝐧𝐝 𝐂𝐥𝐚𝐫𝐢𝐭𝐲
Photos must be well-lit and in focus. Avoid blurry or dark images, as unclear photos can lead to rejection, delayed approvals, or non-payment.

𝟓. 𝐅𝐨𝐥𝐥𝐨𝐰 𝐂𝐥𝐢𝐞𝐧𝐭 𝐆𝐮𝐢𝐝𝐞𝐥𝐢𝐧𝐞𝐬
Each client may have unique photo requirements. Always read the work order carefully and follow any specified instructions for photo documentation.

𝟔. 𝐎𝐫𝐠𝐚𝐧𝐢𝐳𝐞 𝐚𝐧𝐝 𝐋𝐚𝐛𝐞𝐥 𝐏𝐡𝐨𝐭𝐨𝐬
Use proper labels when uploading photos to the work order platform (e.g., PPW). This helps clients, and auditors understand the work completed without confusion.

𝐖𝐡𝐲 𝐈𝐭'𝐬 𝐄𝐬𝐬𝐞𝐧𝐭𝐢𝐚𝐥:
Photos are the only way to show the value of your work when clients can’t be on-site. Inadequate photo documentation can result in rejections, disputes, and revenue loss. On the other hand, high-quality, well-organized photos demonstrate professionalism, protect your business, and increase your chances of bid approvals and timely payments.

At Reliable Property Management LLC, we prioritize thorough photo documentation and provide clear guidelines to all field crews. Taking the time to capture your work properly is an investment in your reputation and success.

𝐖𝐡𝐲 𝐖𝐞 𝐒𝐡𝐨𝐮𝐥𝐝 𝐏𝐫𝐢𝐨𝐫𝐢𝐭𝐢𝐳𝐞 𝐒𝐅𝐑 (𝐒𝐢𝐧𝐠𝐥𝐞 𝐅𝐚𝐦𝐢𝐥𝐲 𝐑𝐞𝐧𝐭𝐚𝐥) 𝐖𝐨𝐫𝐤

If you're tired of inconsistent job volumes and unpredictable revenue, it's time to shift focus to SFR work. Here's why single-family rental (SFR) maintenance and turns should be your #1 priority – and how working with Reliable Property Management LLC can provide steady, well-paid opportunities.

𝐓𝐨𝐩 𝐑𝐞𝐚𝐬𝐨𝐧𝐬 𝐖𝐞 𝐏𝐫𝐢𝐨𝐫𝐢𝐭𝐢𝐳𝐞 𝐒𝐅𝐑 𝐖𝐨𝐫𝐤

1. 𝑮𝒆𝒕 𝑷𝒂𝒊𝒅 𝑭𝒂𝒔𝒕𝒆𝒓 – 𝑵𝒐 𝑴𝒐𝒓𝒆 𝑾𝒂𝒊𝒕𝒊𝒏𝒈!
- Traditional Property Preservation: 30-60+ day payment delays from banks/lenders.
- SFR Work: Property managers typically pay within 7-14 days.

2. 𝑬𝒂𝒓𝒏 𝑴𝒐𝒓𝒆 𝑷𝒆𝒓 𝑱𝒐𝒃
- Preservation Work: Often leads to price wars, cutting margins.
- SFR Jobs: Higher rates for quality work – no cheap fixes needed, only real solutions.

3. 𝒀𝒆𝒂𝒓-𝑹𝒐𝒖𝒏𝒅 𝑾𝒐𝒓𝒌 𝑽𝒐𝒍𝒖𝒎𝒆
- Foreclosure work: Can dry up during strong housing markets.
- SFR Properties: Always in need of:
a. Turnover repairs between tenants
b. Routine maintenance calls
c. Emergency repairs

4. 𝑩𝒖𝒊𝒍𝒅 𝑽𝒂𝒍𝒖𝒂𝒃𝒍𝒆 𝑳𝒐𝒏𝒈-𝑻𝒆𝒓𝒎 𝑹𝒆𝒍𝒂𝒕𝒊𝒐𝒏𝒔𝒉𝒊𝒑𝒔
- Preservation Companies: Constantly switching to the lowest bidder.
- We reward quality work with repeat business, so you don’t have to keep bidding for every job.

5. 𝑳𝒆𝒔𝒔 𝑯𝒂𝒔𝒔𝒍𝒆, 𝑴𝒐𝒓𝒆 𝑫𝒐𝒊𝒏𝒈
- Skip the excessive paperwork, inspections, and approvals that come with traditional work.
- SFR Work: Simple approvals and faster starts.

𝐖𝐡𝐲 𝐖𝐞 𝐋𝐨𝐯𝐞 𝐖𝐨𝐫𝐤𝐢𝐧𝐠 𝐖𝐢𝐭𝐡 𝐒𝐅𝐑 𝐏𝐫𝐨𝐩𝐞𝐫𝐭𝐢𝐞𝐬:
At Reliable Property Management LLC, we understand what makes a successful partnership:
- Consistent work volume to keep the team busy year-round.
- Fair pricing that values expertise and skill.
- Fast, reliable payments that ensure cash flow stability.
- Clear communication and easy scheduling for hassle-free operations.

SFR work is the key to long-term business growth, and we’re here to make that journey as smooth and rewarding as possible!

𝐒𝐢𝐧𝐠𝐥𝐞 𝐅𝐚𝐦𝐢𝐥𝐲 𝐑𝐞𝐧𝐭𝐚𝐥 (𝐒𝐅𝐑) 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 – 𝐁𝐞𝐬𝐭 𝐏𝐫𝐚𝐜𝐭𝐢𝐜𝐞𝐬 𝐟𝐨𝐫 𝐏𝐫𝐨𝐩𝐞𝐫𝐭𝐲 𝐌𝐚𝐢𝐧𝐭𝐞𝐧𝐚𝐧𝐜𝐞 & 𝐓𝐮𝐫𝐧𝐨𝐯𝐞𝐫𝐬

Single Family Rental (SFR) management, also known as rental turns or rental flips, involves preparing and maintaining rental homes between tenant occupancies. At Reliable Property Management LLC, we prioritize high-quality standards and efficient processes to ensure each property is restored to move-in-ready condition.

𝐒𝐭𝐞𝐩 𝟏: 𝐓𝐞𝐧𝐚𝐧𝐭 𝐂𝐨𝐨𝐫𝐝𝐢𝐧𝐚𝐭𝐢𝐨𝐧 & 𝐏𝐫𝐨𝐩𝐞𝐫𝐭𝐲 𝐈𝐧𝐬𝐩𝐞𝐜𝐭𝐢𝐨𝐧
The process begins with scheduling an inspection with the current tenant. Prompt and respectful communication is key. Once the visit is scheduled, our team performs a detailed on-site inspection to identify all necessary repairs, replacements, or upgrades.

During the inspection, we focus on:
- Thoroughly assessing each issue.
- Providing a clear, itemized estimate for every repair or service.
- Including dimensions, materials to be used, and identifying the cause of the issue (e.g., water damage from plumbing leak).
- Capturing address verification photos, ensuring the house number, street sign, and front view are clearly visible.

This detailed approach ensures our estimates align with client expectations and helps streamline the approval process.

𝐒𝐭𝐞𝐩 𝟐: 𝐄𝐬𝐭𝐢𝐦𝐚𝐭𝐞 𝐀𝐩𝐩𝐫𝐨𝐯𝐚𝐥 & 𝐉𝐨𝐛 𝐒𝐜𝐡𝐞𝐝𝐮𝐥𝐢𝐧𝐠
No work proceeds until the property manager or client approves the estimate. If adjustments are needed, the estimate is updated and resubmitted. Once approved, our team schedules the job with the tenant.

We emphasize professionalism and punctuality in all communications and on-site visits, ensuring a smooth process from start to finish.

𝐒𝐭𝐞𝐩 𝟑: 𝐄𝐱𝐞𝐜𝐮𝐭𝐢𝐨𝐧 & 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧
Upon completing the approved work, we provide:
- Before, during, and after photos for every task completed.
- Address verification photos to confirm the work was done at the correct location.

Quality is non-negotiable. Proper finishes, attention to detail, and durable materials are essential to tenant satisfaction and long-term success.

𝐐𝐮𝐚𝐥𝐢𝐭𝐲 𝐂𝐨𝐧𝐭𝐫𝐨𝐥 & 𝐋𝐨𝐧𝐠-𝐓𝐞𝐫𝐦 𝐎𝐩𝐩𝐨𝐫𝐭𝐮𝐧𝐢𝐭𝐢𝐞𝐬
High-quality workmanship leads to consistent, repeat business. If the tenant is satisfied and the work meets client standards, additional job opportunities are likely. Conversely, poor-quality finishes, subpar materials, or tenant complaints can result in reduced work volume or termination of the partnership.

𝐅𝐢𝐧𝐚𝐥 𝐓𝐢𝐩𝐬 𝐟𝐨𝐫 𝐒𝐮𝐜𝐜𝐞𝐬𝐬
✅ Communicate Clearly – Keep tenants and clients informed at every stage of the process.
✅ Stick to Timelines – Delays can disrupt tenant move-ins and client schedules.
✅ Double-Check Quality – Ensure all work meets or exceeds expectations before final submission.

By following these best practices, we continue to build strong relationships with property owners, ensure tenant satisfaction, and grow our presence in the SFR management industry.

𝐆𝐫𝐚𝐬𝐬 𝐂𝐮𝐭 𝐆𝐮𝐢𝐝𝐞𝐥𝐢𝐧𝐞𝐬 & 𝐁𝐞𝐬𝐭 𝐏𝐫𝐚𝐜𝐭𝐢𝐜𝐞𝐬

Maintaining a well-kept lawn is essential for property preservation, ensuring compliance with client requirements and enhancing curb appeal. At Reliable Property Management LLC, we expect all crews to follow industry best practices for grass cutting to maintain quality and consistency. This training guide outlines the key steps for proper lawn maintenance, documentation, and compliance.

𝟏. 𝐆𝐫𝐚𝐬𝐬 𝐂𝐮𝐭𝐭𝐢𝐧𝐠 𝐒𝐭𝐚𝐧𝐝𝐚𝐫𝐝𝐬
To meet client expectations, we must ensure:
✔ Grass height is maintained at or below two inches after cutting.
✔ All areas of the property are mowed, including front, back, and side yards.
✔ Trimming around obstacles such as fences, driveways, sidewalks, and landscaping features.
✔ Debris removal from the lawn before mowing to prevent damage to equipment.
✔ Blowing off clippings from walkways, driveways, patios, and decks after mowing.

𝟐. 𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐝 𝐏𝐡𝐨𝐭𝐨 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧
Proper documentation is critical for work verification and payment processing. We must provide clear before, during, and after photos.

𝐁𝐞𝐟𝐨𝐫𝐞 𝐏𝐡𝐨𝐭𝐨𝐬:
> Wide-angle shots of entire front, back, and side yards showing overgrown grass.
> Close-ups of grass height before mowing using a ruler or measurement reference.
> Photos of obstacles and landscaping to confirm trimming needs.

𝐃𝐮𝐫𝐢𝐧𝐠 𝐏𝐡𝐨𝐭𝐨𝐬:
> Images capturing the mowing process in progress with equipment in use.
> Photos showing half-mowed sections to display the difference between cut and uncut grass.

𝐀𝐟𝐭𝐞𝐫 𝐏𝐡𝐨𝐭𝐨𝐬:
> Wide-angle shots of fully mowed front, back, and side yards.
> Close-ups showing grass cut to the required height.
> Photos confirming trimmed edges, blown-off walkways, and cleaned-up debris.

𝟑. 𝐄𝐝𝐠𝐞 𝐓𝐫𝐢𝐦𝐦𝐢𝐧𝐠 & 𝐖𝐞𝐞𝐝 𝐂𝐨𝐧𝐭𝐫𝐨𝐥
✔ All edges must be neatly trimmed, including sidewalks, driveways, flower beds, and fence lines.
✔ W**d control should be applied where necessary, focusing on driveways, walkways, and foundation areas.
✔ No grass clippings should be left on hard surfaces such as sidewalks, driveways, and porches.

𝟒. 𝐒𝐞𝐚𝐬𝐨𝐧𝐚𝐥 & 𝐒𝐩𝐞𝐜𝐢𝐚𝐥 𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬
✔ Spring & Summer: Grass grows rapidly, requiring frequent cuts to maintain compliance.
✔ Fall: Leaves and debris should be cleared from the lawn before and after mowing.
✔ Winter: If grass cutting is not required, we must document snow coverage or frozen ground conditions.

𝟓. 𝐑𝐞𝐩𝐨𝐫𝐭𝐢𝐧𝐠 & 𝐂𝐨𝐦𝐩𝐥𝐢𝐚𝐧𝐜𝐞
To ensure quality service and compliance:
✔ Submit all required photos immediately upon job completion.
✔ Report any obstructions preventing full service (e.g., locked gates, severe overgrowth).
✔ Notify management of any property damages or unusual conditions.
✔ Follow up on any rejected work orders and correct deficiencies as needed.

𝐊𝐞𝐲 𝐓𝐚𝐤𝐞𝐚𝐰𝐚𝐲𝐬
✔ Precision Matters: Maintain grass at or below the required height and ensure even trimming.
✔ Photo Documentation is Mandatory: Submit clear before, during, and after photos for every job.
✔ Clean Finish is Essential: Remove debris, trim edges, and clear clippings from hard surfaces.
✔ Compliance Ensures Payments: Proper ex*****on prevents rejections and ensures smooth invoicing.

By following these guidelines, we can ensure high-quality service, timely payments, and continued work opportunities with Reliable Property Management LLC.

𝐖𝐡𝐲 𝐖𝐞 𝐒𝐡𝐨𝐮𝐥𝐝 𝐏𝐫𝐢𝐨𝐫𝐢𝐭𝐢𝐳𝐞 𝐈𝐧𝐢𝐭𝐢𝐚𝐥 𝐒𝐞𝐜𝐮𝐫𝐞 𝐚𝐧𝐝 𝐁𝐢𝐝 𝐑𝐞𝐪𝐮𝐞𝐬𝐭 𝐎𝐫𝐝𝐞𝐫𝐬

In the property preservation industry, Initial Secure and Bid Request orders are more than just routine tasks—they are critical entry points to securing high-value, ongoing work at a property.

When we take on an Initial Secure or Bid Request order, we are the first to assess the property, identify damages, and document the necessary repairs. This first-hand access provides a strategic advantage: we become the primary vendor for that property.

𝐇𝐞𝐫𝐞’𝐬 𝐰𝐡𝐲 𝐰𝐞 𝐩𝐫𝐢𝐨𝐫𝐢𝐭𝐢𝐳𝐞 𝐭𝐡𝐞𝐬𝐞 𝐨𝐫𝐝𝐞𝐫𝐬:
𝑫𝒊𝒓𝒆𝒄𝒕 𝑷𝒂𝒕𝒉 𝒕𝒐 𝑩𝒊𝒅 𝑨𝒑𝒑𝒓𝒐𝒗𝒂𝒍𝒔: The team who submits the initial assessment and bids is often the one assigned the approved work. Our detailed documentation, clear photos, and accurate estimates position us as the most qualified to complete the job.

𝑯𝒊𝒈𝒉𝒆𝒓-𝑬𝒂𝒓𝒏𝒊𝒏𝒈 𝑷𝒐𝒕𝒆𝒏𝒕𝒊𝒂𝒍: While the Initial Secure or Bid Request itself may be modestly priced, it often leads to multiple approved bids for jobs like roof repairs, debris removal, fence replacement, or mold remediation—tasks that bring higher payouts.

𝑩𝒖𝒊𝒍𝒅 𝑻𝒓𝒖𝒔𝒕 𝒘𝒊𝒕𝒉 𝑪𝒍𝒊𝒆𝒏𝒕𝒔: Taking these orders consistently demonstrates reliability and initiative. Clients are more likely to assign future work to those who deliver timely, professional results from the start.

𝑬𝒙𝒄𝒍𝒖𝒔𝒊𝒗𝒆 𝑷𝒓𝒐𝒑𝒆𝒓𝒕𝒚 𝑨𝒄𝒄𝒆𝒔𝒔: Once we're on-site for the initial job, we already have a clear understanding of the property's condition and requirements. This gives us a competitive edge over others who haven't been to the property.

In short, 𝐭𝐡𝐞 𝐦𝐨𝐫𝐞 𝐈𝐧𝐢𝐭𝐢𝐚𝐥 𝐒𝐞𝐜𝐮𝐫𝐞 𝐚𝐧𝐝 𝐁𝐢𝐝 𝐑𝐞𝐪𝐮𝐞𝐬𝐭 𝐨𝐫𝐝𝐞𝐫𝐬 𝐰𝐞 𝐭𝐚𝐤𝐞, 𝐭𝐡𝐞 𝐦𝐨𝐫𝐞 𝐨𝐩𝐩𝐨𝐫𝐭𝐮𝐧𝐢𝐭𝐢𝐞𝐬 𝐰𝐞 𝐜𝐫𝐞𝐚𝐭𝐞 𝐟𝐨𝐫 𝐩𝐫𝐨𝐟𝐢𝐭𝐚𝐛𝐥𝐞, 𝐟𝐨𝐥𝐥𝐨𝐰-𝐮𝐩 𝐰𝐨𝐫𝐤. By making them a priority in our workflow, we can grow our bid approvals—and our business—while building long-term relationships with clients.

𝐄𝐟𝐟𝐢𝐜𝐢𝐞𝐧𝐭 𝐓𝐫𝐚𝐬𝐡 𝐨𝐮𝐭 𝐨𝐫 𝐃𝐞𝐛𝐫𝐢𝐬 𝐑𝐞𝐦𝐨𝐯𝐚𝐥: 𝐁𝐞𝐬𝐭 𝐏𝐫𝐚𝐜𝐭𝐢𝐜𝐞𝐬 𝐚𝐧𝐝 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧

Trash out is an essential service in property preservation, ensuring that vacant properties remain clean, secure, and market ready. Whether clearing a foreclosed home, rental property, or construction site, a well-organized approach to trash out is crucial for efficiency and compliance. At Reliable Property Management LLC, we follow industry best practices when performing trash out aka debris removal. Proper ex*****on ensures compliance with client requirements, prevents disputes, and helps maintain a high standard of service. This training guide will walk you through essential steps, including volume calculation, documentation, and disposal procedures.

𝟏. 𝐔𝐧𝐝𝐞𝐫𝐬𝐭𝐚𝐧𝐝𝐢𝐧𝐠 𝐃𝐞𝐛𝐫𝐢𝐬 𝐕𝐨𝐥𝐮𝐦𝐞 𝐂𝐚𝐥𝐜𝐮𝐥𝐚𝐭𝐢𝐨𝐧
Debris removal is billed based on cubic yards (CYDS) rather than weight. Accurate volume estimation is crucial for correct invoicing and approval.

Cubic Yard Formula:
(Length (ft) × Width (ft) × Height (ft)) ÷ 27 = CYDS

For example, if a debris pile measures 17 ft long × 13 ft wide × 5 ft high, the calculation would be:

(17 × 13 × 5) ÷ 27 = 40.925 CYDS
Rounded up, this equals 41 CYDS of debris.

Accurate calculations help prevent disputes and ensure fair payment for your work.

𝟐. 𝐌𝐚𝐱𝐢𝐦𝐢𝐳𝐢𝐧𝐠 𝐒𝐩𝐚𝐜𝐞 𝐔𝐭𝐢𝐥𝐢𝐳𝐚𝐭𝐢𝐨𝐧
Efficient debris removal requires proper consolidation of materials to optimize space usage in containers. Large items like furniture and equipment should be disassembled before loading to minimize wasted space.

𝟑. 𝐓𝐫𝐚𝐢𝐥𝐞𝐫 𝐌𝐞𝐚𝐬𝐮𝐫𝐞𝐦𝐞𝐧𝐭 𝐟𝐨𝐫 𝐀𝐜𝐜𝐮𝐫𝐚𝐭𝐞 𝐃𝐞𝐛𝐫𝐢𝐬 𝐂𝐚𝐥𝐜𝐮𝐥𝐚𝐭𝐢𝐨𝐧
To ensure accurate debris volume calculation and avoid payment disputes, always measure the length, width, and height of the trailer or container before loading. Use these dimensions to calculate the cubic yards (CYDS) using the formula: (L × W × H) ÷ 27. Additionally, take clear photos of the empty container and at each loading stage (¼, ½, ¾, and full) with a visible placard. Proper documentation ensures transparency, correct invoicing, and smooth payment processing.

𝟒. 𝐏𝐡𝐨𝐭𝐨 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬
Proper photo documentation is crucial to validate debris removal work, support payment claims, and comply with client requirements. Photos should be taken before, during, and after the removal process.

𝐁𝐞𝐟𝐨𝐫𝐞 𝐏𝐡𝐨𝐭𝐨𝐬:
✔ Capture interior and exterior conditions, including attics, crawlspaces, basements, outbuildings, and under decks.
✔ Provide wide-angle shots of debris piles from all corners of the room.
✔ Include close-up images highlighting specific debris areas before removal.
✔ Capture close-up images of hazardous or unusual debris.

𝐃𝐮𝐫𝐢𝐧𝐠 𝐏𝐡𝐨𝐭𝐨𝐬:
✔ Show crew members actively removing debris.
✔ Capture photos of debris being loaded into the truck or dumpster.
✔ Document progress at different stages (¼ full, ½ full, ¾ full, fully loaded).

𝐀𝐟𝐭𝐞𝐫 𝐏𝐡𝐨𝐭𝐨𝐬:
✔ Take photos of each room after the trashout to show fully cleaned rooms or exterior areas.
✔ Take wide-angle and close-up shots for final verification that the property is left in broom-swept condition.

𝟓. 𝐓𝐫𝐮𝐜𝐤 𝐋𝐨𝐚𝐝 & 𝐏𝐥𝐚𝐜𝐚𝐫𝐝 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧
To validate debris volume, vendors must use placards and take progress photos for each load:
✔ Capture photos of the empty truck/dumpster before loading.
✔ Take images at ¼, ½, ¾, and fully loaded stages.
✔ Include the property in the background for location confirmation.
✔ Document truck/dumpster dimensions (length, width, height).

𝟔. 𝐃𝐮𝐦𝐩 𝐑𝐞𝐜𝐞𝐢𝐩𝐭𝐬 & 𝐂𝐨𝐦𝐩𝐥𝐢𝐚𝐧𝐜𝐞
Proper disposal ensures compliance with environmental regulations and prevents liability issues.

✔ Submit dump receipts for every load removed.
✔ Do not exceed approved cubic yards without prior authorization.
✔ Unapproved debris removal may not be reimbursed.
✔ Invoice only for approved CYDS based on actual removal.

𝐊𝐞𝐲 𝐓𝐚𝐤𝐞𝐚𝐰𝐚𝐲𝐬
✔ Accuracy Matters: Measure debris volume correctly to prevent billing issues.
✔ Photo Documentation is Mandatory: Before, during, and after photos are required for every job.
✔ Follow Guidelines for Disposal: Dump receipts must be submitted, and unapproved overages may not be paid.
✔ Professionalism is Expected: Maintain high standards to continue receiving work orders.

By following these guidelines, we ensure smooth operations, timely payments, and continued partnerships with Reliable Property Management LLC.

𝐈𝐧𝐢𝐭𝐢𝐚𝐥 𝐒𝐞𝐜𝐮𝐫𝐞 𝐢𝐧 𝐏𝐫𝐨𝐩𝐞𝐫𝐭𝐲 𝐏𝐫𝐞𝐬𝐞𝐫𝐯𝐚𝐭𝐢𝐨𝐧: 𝐏𝐮𝐫𝐩𝐨𝐬𝐞, 𝐏𝐫𝐨𝐜𝐞𝐬𝐬, 𝐚𝐧𝐝 𝐋𝐨𝐧𝐠-𝐓𝐞𝐫𝐦 𝐈𝐦𝐩𝐚𝐜𝐭

In the property preservation industry, the Initial Secure is one of the most important first steps in protecting a vacant or foreclosed property. It involves more than just changing locks—it’s about fully securing the premises against unauthorized access, weather damage, and potential liability risks. At Reliable Property Management LLC, we follow strict guidelines during this process to ensure the property is protected and ready for further inspection, maintenance, or marketing.

𝐖𝐡𝐚𝐭 𝐈𝐬 𝐈𝐧𝐢𝐭𝐢𝐚𝐥 𝐒𝐞𝐜𝐮𝐫𝐢𝐧𝐠?:
Initial securing refers to the first-time safeguarding of a property following vacancy confirmation. The goal is to prevent access by unauthorized individuals, animals, and environmental elements. A standard Initial Secure work order typically includes:
• 𝐂𝐡𝐚𝐧𝐠𝐢𝐧𝐠 𝐋𝐨𝐜𝐤𝐬 (K**b Lock, Deadbolt, Lockset, Padlock, Slider Lock, Lock Box)
• 𝐈𝐧𝐬𝐭𝐚𝐥𝐥𝐢𝐧𝐠 𝐒𝐞𝐜𝐮𝐫𝐢𝐭𝐲 𝐃𝐨𝐨𝐫𝐬 where entry doors are missing
• 𝐁𝐨𝐚𝐫𝐝𝐢𝐧𝐠 𝐮𝐩 𝐛𝐫𝐨𝐤𝐞𝐧 𝐨𝐫 𝐞𝐱𝐩𝐨𝐬𝐞𝐝 𝐰𝐢𝐧𝐝𝐨𝐰𝐬 𝐚𝐧𝐝 𝐝𝐨𝐨𝐫𝐬 (only with approval or per guidelines)
• 𝐒𝐞𝐜𝐮𝐫𝐢𝐧𝐠 𝐬𝐞𝐜𝐨𝐧𝐝𝐚𝐫𝐲 𝐬𝐭𝐫𝐮𝐜𝐭𝐮𝐫𝐞𝐬 (sheds, garages, gates, crawl spaces, etc.)
• 𝐈𝐧𝐬𝐭𝐚𝐥𝐥𝐢𝐧𝐠 𝐋𝐨𝐜𝐤𝐛𝐨𝐱𝐞𝐬 with property keys for future access

𝐖𝐡𝐲 𝐈𝐧𝐢𝐭𝐢𝐚𝐥 𝐒𝐞𝐜𝐮𝐫𝐞 𝐌𝐚𝐭𝐭𝐞𝐫𝐬:
Initial securing is more than a basic job—it is a gateway to 𝐟𝐮𝐭𝐮𝐫𝐞 𝐰𝐨𝐫𝐤 𝐚𝐧𝐝 𝐛𝐢𝐝 𝐚𝐩𝐩𝐫𝐨𝐯𝐚𝐥𝐬. The property’s first visual and physical condition assessment occurs during this task, giving us the opportunity to:
• 𝐈𝐝𝐞𝐧𝐭𝐢𝐟𝐲 𝐚𝐧𝐝 𝐝𝐨𝐜𝐮𝐦𝐞𝐧𝐭 𝐝𝐚𝐦𝐚𝐠𝐞𝐬 for accurate reporting
• 𝐒𝐮𝐛𝐦𝐢𝐭 𝐛𝐢𝐝𝐬 for repair or replacement of doors, windows, fencing, landscaping, roofing, interiors and other structural or cosmetic issues
• 𝐒𝐞𝐭 𝐭𝐡𝐞 𝐭𝐨𝐧𝐞 𝐟𝐨𝐫 𝐪𝐮𝐚𝐥𝐢𝐭𝐲 𝐚𝐬𝐬𝐮𝐫𝐚𝐧𝐜𝐞 with thorough photo documentation and professional ex*****on

A well-documented Initial Secure can lead to 𝐦𝐮𝐥𝐭𝐢𝐩𝐥𝐞 𝐟𝐨𝐥𝐥𝐨𝐰-𝐮𝐩 𝐰𝐨𝐫𝐤 𝐨𝐫𝐝𝐞𝐫𝐬, such as trash-outs, hazard removal, roof tarping, boarding, and even full rehabs.

𝐁𝐞𝐬𝐭 𝐏𝐫𝐚𝐜𝐭𝐢𝐜𝐞𝐬 𝐟𝐨𝐫 𝐈𝐧𝐢𝐭𝐢𝐚𝐥 𝐒𝐞𝐜𝐮𝐫𝐞:
• 𝐅𝐨𝐥𝐥𝐨𝐰 𝐈𝐧𝐯𝐞𝐬𝐭𝐨𝐫 𝐚𝐧𝐝 𝐂𝐥𝐢𝐞𝐧𝐭 𝐆𝐮𝐢𝐝𝐞𝐥𝐢𝐧𝐞𝐬: Lock changes and boarding must comply with pre-set specifications and key codes.
• 𝐏𝐫𝐨𝐯𝐢𝐝𝐞 𝐂𝐨𝐦𝐩𝐫𝐞𝐡𝐞𝐧𝐬𝐢𝐯𝐞 𝐏𝐡𝐨𝐭𝐨 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧: Include before, during, and after photos of all work completed.
• 𝐔𝐬𝐞 𝐒𝐭𝐚𝐧𝐝𝐚𝐫𝐝 𝐌𝐚𝐭𝐞𝐫𝐢𝐚𝐥𝐬: For example, CDX plywood for boarding, not OSB or screws.
• 𝐒𝐮𝐛𝐦𝐢𝐭 𝐁𝐢𝐝𝐬 𝐟𝐨𝐫 𝐀𝐧𝐲 𝐀𝐝𝐝𝐢𝐭𝐢𝐨𝐧𝐚𝐥 𝐈𝐬𝐬𝐮𝐞𝐬 𝐅𝐨𝐮𝐧𝐝: From overgrown landscaping to interior hazards, noting and bidding on everything increases approval chances.
• 𝐂𝐡𝐞𝐜𝐤 𝐟𝐨𝐫 𝐒𝐩𝐞𝐜𝐢𝐚𝐥 𝐂𝐢𝐫𝐜𝐮𝐦𝐬𝐭𝐚𝐧𝐜𝐞𝐬: Such as antique locks, HOA restrictions, or digital lock requirements.
• 𝐒𝐞𝐜𝐮𝐫𝐞 𝐀𝐥𝐥 𝐀𝐜𝐜𝐞𝐬𝐬𝐢𝐛𝐥𝐞 𝐄𝐧𝐭𝐫𝐲 𝐏𝐨𝐢𝐧𝐭𝐬: This includes doors, garage entries, sheds, fence gates, crawl spaces, and pool areas.

𝐁𝐢𝐝 𝐎𝐩𝐩𝐨𝐫𝐭𝐮𝐧𝐢𝐭𝐢𝐞𝐬 𝐃𝐮𝐫𝐢𝐧𝐠 𝐈𝐧𝐢𝐭𝐢𝐚𝐥 𝐒𝐞𝐜𝐮𝐫𝐞:
We take Initial Secures as an opportunity to submit repair bids for:
• Doors, windows, and lock replacements
• Mold treatment and interior repairs
• Fence, gate, roof and exterior repairs
• Pool safety (tarping, fencing)
• Landscaping and exterior cleanups
• Debris removal and hazard mitigation

𝐅𝐢𝐧𝐚𝐥 𝐓𝐡𝐨𝐮𝐠𝐡𝐭𝐬:
Initial securing is not only a required first step in the property preservation process but also a 𝐬𝐭𝐫𝐚𝐭𝐞𝐠𝐢𝐜 𝐨𝐩𝐩𝐨𝐫𝐭𝐮𝐧𝐢𝐭𝐲 for us to showcase their attention to detail, adherence to compliance, and reliability. A well-executed Initial Secure with proper documentation and accurate bids can significantly boost credibility and lead to long-term, high-volume assignments.

Reliable Property Management LLC strongly encourages to treat every Initial Secure as a chance to build trust, gain future work, and maintain a high-quality standard across all preservation services.

𝐔𝐧𝐝𝐞𝐫𝐬𝐭𝐚𝐧𝐝𝐢𝐧𝐠 𝐭𝐡𝐞 𝐄𝐯𝐢𝐜𝐭𝐢𝐨𝐧 𝐏𝐫𝐨𝐜𝐞𝐬𝐬 𝐢𝐧 𝐏𝐫𝐨𝐩𝐞𝐫𝐭𝐲 𝐏𝐫𝐞𝐬𝐞𝐫𝐯𝐚𝐭𝐢𝐨𝐧

The eviction process in property preservation is a critical and highly regulated procedure that must be handled with care, professionalism, and compliance with local laws. At the core of this task is the safe and legal removal of a mortgagor’s personal belongings and debris from a property, typically under the supervision of a Sheriff. Here's an overview of the standard eviction procedures and best practices for vendors involved in the field.

𝐂𝐨𝐨𝐫𝐝𝐢𝐧𝐚𝐭𝐢𝐨𝐧 𝐰𝐢𝐭𝐡 𝐭𝐡𝐞 𝐒𝐡𝐞𝐫𝐢𝐟𝐟:
The presence of the Sheriff is essential during an eviction. We are required to coordinate with the assigned Sheriff 𝐚𝐭 𝐥𝐞𝐚𝐬𝐭 𝟐𝟒 𝐡𝐨𝐮𝐫𝐬 𝐩𝐫𝐢𝐨𝐫 to the scheduled eviction. If the Sheriff is unavailable, we immediately notify the property manager to receive further instructions before proceeding.

Our crew may not remove personal property unless explicitly authorized by the Sheriff. The 𝐄𝐯𝐢𝐜𝐭𝐢𝐨𝐧 𝐅𝐨𝐫𝐦 must be signed by the Sheriff to confirm this authorization. If the Sheriff refuses to sign, this must be clearly noted.

𝐖𝐨𝐫𝐤 𝐎𝐫𝐝𝐞𝐫 𝐈𝐧𝐬𝐭𝐫𝐮𝐜𝐭𝐢𝐨𝐧𝐬 𝐚𝐧𝐝 𝐋𝐨𝐜𝐚𝐥 𝐂𝐨𝐝𝐞 𝐂𝐨𝐦𝐩𝐥𝐢𝐚𝐧𝐜𝐞:
Work order instructions vary based on local regulations and may include directives such as:
• Remove all debris, personal belongings, and hazards.
• Remove debris and store personal items.
• Leave all contents and submit a bid for removal or storage.
We follow the instructions in accordance with local laws and the Sheriff's direction.

𝐇𝐚𝐧𝐝𝐥𝐢𝐧𝐠 𝐃𝐞𝐛𝐫𝐢𝐬 𝐚𝐧𝐝 𝐏𝐞𝐫𝐬𝐨𝐧𝐚𝐥 𝐈𝐭𝐞𝐦𝐬:
In most cases, personal items and debris must be 𝐫𝐞𝐥𝐨𝐜𝐚𝐭𝐞𝐝 𝐭𝐨 𝐭𝐡𝐞 𝐜𝐮𝐫𝐛 𝐨𝐫 𝐬𝐭𝐫𝐞𝐞𝐭. This is often associated with an Initial Secure order. When performing this task:
• 𝐎𝐧𝐥𝐲 𝐦𝐚𝐧-𝐡𝐨𝐮𝐫𝐬 𝐜𝐚𝐧 𝐛𝐞 𝐢𝐧𝐯𝐨𝐢𝐜𝐞𝐝 for moving items from the house to the curb.
• 𝐂𝐮𝐛𝐢𝐜 𝐲𝐚𝐫𝐝 𝐢𝐧𝐯𝐨𝐢𝐜𝐢𝐧𝐠 𝐢𝐬 𝐧𝐨𝐭 𝐚𝐩𝐩𝐥𝐢𝐜𝐚𝐛𝐥𝐞 for this internal-to-curb relocation.
• We report the total man-hours and provide 𝐩𝐡𝐨𝐭𝐨𝐬 𝐨𝐟 𝐚𝐥𝐥 𝐜𝐫𝐞𝐰 𝐦𝐞𝐦𝐛𝐞𝐫𝐬 involved.

If personal items are moved to a 𝐬𝐭𝐨𝐫𝐚𝐠𝐞 𝐟𝐚𝐜𝐢𝐥𝐢𝐭𝐲, the following are required:
• An 𝐢𝐧𝐯𝐞𝐧𝐭𝐨𝐫𝐲 list and 𝐞𝐬𝐭𝐢𝐦𝐚𝐭𝐞𝐝 𝐯𝐚𝐥𝐮𝐞 of the items.
• 𝐍𝐚𝐦𝐞 𝐚𝐧𝐝 𝐚𝐝𝐝𝐫𝐞𝐬𝐬 of the storage facility.
• A 𝐬𝐭𝐨𝐫𝐚𝐠𝐞 𝐫𝐞𝐜𝐞𝐢𝐩𝐭, allowing invoicing for 30 days of storage.

𝐃𝐞𝐛𝐫𝐢𝐬 𝐑𝐞𝐦𝐨𝐯𝐚𝐥:
When removing debris to a dump site:
• We invoice based on 𝐜𝐮𝐛𝐢𝐜 𝐲𝐚𝐫𝐝𝐬 𝐫𝐞𝐦𝐨𝐯𝐞𝐝.
• Standard 𝐛𝐢𝐝 𝐬𝐨𝐥𝐢𝐜𝐢𝐭𝐚𝐭𝐢𝐨𝐧 𝐢𝐬 𝐫𝐞𝐪𝐮𝐢𝐫𝐞𝐝 for storage if the items are not disposed of but stored.

𝐏𝐡𝐨𝐭𝐨 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬:
To ensure proper documentation, we capture:
• Photos of personal items moved to curb, truck, or storage.
• Photos of eviction crews and moving vans at the site.
• Photos of the Sheriff or their vehicle at the property.
• 𝐁𝐞𝐟𝐨𝐫𝐞, 𝐃𝐮𝐫𝐢𝐧𝐠, 𝐚𝐧𝐝 𝐀𝐟𝐭𝐞𝐫 photos of any debris removal.
• Photos of leftover debris at the property (if any).
• For two-day evictions, photos from each day (e.g., Day 1: curbside; Day 2: loaded onto trucks).
• Photos of the storage facility trucks and invoice receipt.

𝐅𝐢𝐧𝐚𝐥 𝐍𝐨𝐭𝐞𝐬:
Eviction orders may be completed in 𝐨𝐧𝐞 𝐨𝐫 𝐭𝐰𝐨 𝐝𝐚𝐲𝐬, depending on the situation and workload. Regardless of the timeline, full compliance with the Sheriff's instructions, work order details, and local laws is non-negotiable. Proper coordination, photo documentation, and accurate invoicing are vital to ensure a smooth process and prevent any issues with approvals or payments.

By following these guidelines, we execute eviction services professionally and maintain high standards in the field of property preservation.