Microsoft Dynamics GP

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What license types are available for Dynamics GP?

Dynamics GP licenses are sold on a user-by-user basis, so the first step to purchasing Dynamics GP is working out how many user licenses will be required, and what level of access these users will need.

There are three different licenses available for GP, at three different price points. Each offers a varying level of access to the system and its functions. Some users may need to use all of GP’s features, whereas some may only need basic read and write privileges.

Full User License
With a Full User license, users have unrestricted access to Dynamics GP with full read and write capabilities across the system. This is the most common type of license within a company, as well as the most expensive.

Limited User License
Limited User licenses give the user will limited access to functionality within GP. This license is usually reserved for users who have to perform certain tasks within GP, such as sales, purchasing, or payroll tasks, but do not need full functionality.

The limited user does not have full write, but does have full read capabilities, which allows them to run reports or look at existing transactions and journals. This license allows a company to control costs on certain employees that need access to GP, but not the full functionality.

Self-Serve User
The Self-Service User license only allows a user to go into GP to retrieve, edit, update, or enter their own personalized data.

Each one of these licenses is either Concurrent Client Access License (aka CALs), or User CALs. Concurrent CALs, refer to a maximum amount of users allowed in GP at one time. The Full User and Limited User are both Concurrent CALs. The User CALs are specific to a user and may not be shared with another GP user. The Self-Serve User is a User CAL.

What are some of Dynamics GP’s non-Microsoft competitors?
Acumatica
Agresso and Coda Financials from Unit4
Intacct
NetSuite
Sage Group
SAP Business One
Eclipse ERP

Dynamics GP vs. Dynamics AX

Dynamics AX (now known as Dynamics 365 for Finance and Operations) is Microsoft’s enterprise ERP solution. It is most popular amongst mid-sized to enterprise companies, especially within the manufacturing, distribution, supply chain, and retail industries. It offers extensive support for companies with complex needs such as multi-country, multi-language, multi-site, and multi-currency. As such, AX is generally favored by much larger businesses.

Built for Fortune 1000 companies, Dynamics AX/F&O tends to compete with solutions such as SAP and Oracle, and appeals to appeal to multinational manufacturers with users in the hundreds, and operations spread across a number of global locations.

Dynamics AX/F&O boasts several high-level features that Dynamics GP does not, and the ability to manage a complex organizational structure, and the use of a variety of financial standards within the same solution.

It also features more industry-specific functionality; though GP can be extended, it’s more of a one-size-fits-all software when used off the shel

Dynamics GP vs. Dynamics NAV

Both GP and NAV are full-featured, industry-leading business management solutions. Both have been proven in tens of thousands of businesses worldwide, providing financial management and operations capabilities that save time and support business growth.

Though its suitability for international growth was limited by its language capabilities, Dynamics GP was always developed as a fully functional product for English-speaking markets, ready to be used by businesses straight out of the box.

Dynamics NAV, on the other hand, was built primarily as a foundational platform on which ISVs could develop their own product. Businesses opting to use Dynamics NAV can expect around 65% of the functionality they need to be available in an off-the-shelf iteration of NAV; they then have the space to be able to add in what else they need based on their own business-specific requirements.

Here are some key differences in functionality between NAV and GP:

Dynamics GP is not as adaptable, as it is designed to be used right off the shelf. As a result, GP is much is faster to implement and has many available standard add-ons.
NAV has a more flexible accounting plan that can trace financial transactions through account dimensions, and a more flexible reporting structure.
In GP, payroll functionality is an out of the box functionality; with NAV, payroll is only available through an integrated third-party solution.
Though GP does support some light manufacturing processes, businesses looking for more comprehensive manufacturing features may be better off with NAV.

What releases are currently available?

The latest available version of Dynamics GP is GP which was released in October 2019