Proventeq

Microsoft 365 storage costs are becoming a growing challenge for universities.

As institutions review tenant usage and approach their renewal cycles, many are discovering that inactive SharePoint and OneDrive content continues to consume premium Microsoft storage.

In our latest blog, Rakesh Chenchery explores why universities are now feeling the impact of Microsoft 365 Education storage limits and how institutions can reduce storage exposure, improve governance and support AI readiness.

Read the full article 👉 https://loom.ly/pp0XQdA

What a great first day at !

It’s been fantastic to officially launch Proventeq365 and spend the day speaking with so many organisations about Microsoft 365 governance, content sprawl, migration and AI readiness.

We’ve had some brilliant conversations around preparing Microsoft 365 for Copilot, reducing oversharing risks and taking greater control of the content lifecycle across SharePoint, Teams and OneDrive.

A huge thank you to everyone who stopped by the stand yesterday.

Rakesh, Marco and Chris are back again today at Stand 50 and looking forward to even more conversations, demos and sessions throughout the day.

You can learn more about Proventeq365 and how it acts as your control plane for Microsoft 365 content lifecycle: https://loom.ly/DvBEwbI

We’re also running a competition to win a LEGO® Game Boy, a Microsoft 365 Workshop and 3 months’ access to Proventeq365. You do not need to be attending ECS to enter, just enter here: https://loom.ly/1zQfaf0

If you’re at ECS, come and say hello!

Many organisations underestimate the true cost of maintaining legacy content systems once licensing, infrastructure, storage and ongoing support are factored in.

Our migration ROI calculator estimates the potential savings from moving to Microsoft 365 and SharePoint, helping organisations unlock budget that can be reinvested into AI and governance initiatives.

It only takes about a minute to run and highlights potential savings across licensing, infrastructure and storage.

Try the Migration ROI Calculator ➡️ https://loom.ly/n5_DEXU

Pool Re, the UK government-backed mutual reinsurer providing terrorism cover to the insurance market, needed to modernise its legacy NetDocuments eDOCS (formerly OpenText) environment and transition corporate data to a new SharePoint-based intranet.

With corporate documents stored across multiple source systems, inconsistent metadata and unfiled content, the migration required careful restructuring, enhanced classification and strict security controls, all delivered with minimal disruption to critical departments.

Partnering with Proventeq, Pool Re migrated over 250,000 documents into a newly designed SharePoint Information Architecture, ensuring data integrity, compliance and business continuity throughout the project.

Project Results:

🗂 250K+ Documents Migrated: Content cleansed, transformed and successfully migrated into SharePoint with full fidelity.

🏗 Rebuilt Information Architecture: Documents mapped into structured libraries and site collections aligned to the new metadata model.

🔎 Enhanced Metadata & Classification: Automated rules applied to correctly classify previously unstructured or incomplete content.

🔐 Maintained Security Controls: Item-level permissions replicated to ensure assets retained the same protection as the legacy system.

⏱ Minimised Business Downtime: Managed, phased migration approach ensured continuity for critical insurance operations.

By modernising its content estate, Pool Re created a secure, unified and accessible SharePoint environment to support long-term operational resilience.

Discover how we helped Pool Re modernise eDOCS and transition to SharePoint ➡️ https://lnkd.in/dRktdvFE

When Copilot goes wrong, IT usually carries the risk.

Oversharing incidents, audit findings and poor adoption rarely land with the business sponsor. They land with the CIO and IT teams responsible for the platform.

Many modern workplace programmes fail because they start at the end. Content is migrated without discovery, Teams is deployed without structure, and Copilot is enabled before governance is in place.

Ajay Chauhan explains how the 5Cs Modern Workplace Framework helps IT leaders modernise Microsoft 365 and enable Copilot without inheriting unmanaged risk.

By focusing on Content, Collaboration, Communication, Control and Copilot, organisations can build the foundations needed for AI to deliver value safely and sustainably.

If you are a CIO or IT leader planning Copilot or modernising Microsoft 365, this guide outlines how to move forward with confidence, accountability and control.

Read the full article 👉 https://loom.ly/5fEaPiw