Exsol

**Job Title: Board Coordinator**

**Location:** [5A/WFH]
**Employment Type:** [Full-time contract]
**Reports to:** [Executive Directors of board ]

**Overview:**
The Board Coordinator plays a pivotal role in supporting the Board of Directors by managing logistics, communication, and documentation for board meetings and activities. This position ensures the smooth operation of the board’s activities and assists in fulfilling its governance responsibilities.

**Key Responsibilities:**

1. **Meeting Coordination:**
- Schedule and coordinate board meetings, ensuring availability of all members.
- Prepare and distribute meeting agendas, minutes, and other relevant materials.
- Arrange for necessary technology and equipment for virtual or in-person meetings.

2. **Documentation Management:**
- Maintain accurate records of board actions and decisions.
- Organize and manage the board's archives, including bylaws, policies, and meeting minutes.

3. **Communication:**
- Serve as the primary communication point between board members and the organization.
- Facilitate communication regarding board activities and updates.

4. **Member Support:**
- Assist board members with their inquiries and provide necessary support for their roles.
- Coordinate training and orientation for new board members.

5. **Compliance and Governance:**
- Ensure board activities comply with legal and ethical standards.
- Assist in monitoring governance policies, procedures, and compliance requirements.

6. **Event Planning:**
- Organize and coordinate board retreats, orientations, and other related events.
- Collaborate with staff on special projects related to board initiatives.

**Qualifications:**

- Bachelor’s degree.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficient in using office software and tools (e.g., MS Office, Zoom,slacks).
- Ability to maintain confidentiality and exercise discretion.

**Benefits:**

- Flexible working hours with working from home 2-3 days per week

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