Infowise Solutions Ltd

🆕 New template — Key and Access Card Management for SharePoint
Do you know who currently holds the master key to the server room? When was the last access card issued — and has it been returned?

Most organizations track physical access assets through a spreadsheet that nobody updates consistently, or through email threads that get buried before anyone acts on them. Keys go unreturned. Lost cards are discovered weeks after the fact. There is no central view of who holds what.

The Key and Access Card Management System template gives you a centralized register in SharePoint for every key, access card, badge, and parking pass in your organization. Track assignments, returns, and reported losses. Know the current status of every access asset at a glance. Get automated reminders when items are overdue for return.

✅ Centralized register for all access assets
✅ Track assignments, returns, replacements, and losses
✅ Automated reminders for overdue returns
✅ Full audit trail of every assignment and action
✅ Visual status indicators across the asset register
✅ Free for Ultimate Forms customers — installs in one click

👉 https://hubs.ly/Q04lz1sM0

⌛ Your contracts are expiring. Do you know which ones? ⌛
Renewal dates buried in spreadsheets. Approvals handled by email. No single view of what's active, what's expiring, and what needs attention.

Join us on July 9 to see how to build a complete Contract Management system in SharePoint. No code, no developer. Centralized storage, automated approval workflows, renewal reminders, and live dashboards. All of it inside the SharePoint environment you already use.

Attendees receive the complete solution to download and deploy immediately after the session.
📅 Thursday, July 9 · 11:00 AM Eastern · Free to attend

👉 Register: https://hubs.ly/Q04lcG4t0

SharePoint for education: 10 processes you can run without a separate system.
Most educational institutions are already running SharePoint. Most of them are also paying for separate tools to manage enrolment, track professional development, handle incident reports, and run admissions. The overlap is significant and the additional cost is largely unnecessary.

Ultimate Forms turns SharePoint into a platform capable of handling the full range of operational processes a school, college, or university runs every day. Student enrolment and admissions. CPD and compliance tracking. Resource and room booking. Staff onboarding. Course management and scheduling. Student progress records. Incident reporting. All of it configured by the administrator who manages the environment, without developer involvement and without adding another system to the technology stack.

The article covers all ten in detail.
👉 https://hubs.ly/Q04l4ldQ0

🏃The fastest way to deploy a SharePoint solution is to not build one from scratch.

Every Ultimate Forms template ships with the list structure, form configuration, automation rules, alerts, and views already configured. You install it in one click, open it in the browser, and customize what needs to change for your organization. No blank canvas. No starting from zero.

The difference between a two-day build and a two-hour one is usually just the starting point. With 440-plus templates covering HR, IT, operations, finance, facilities, and more, the starting point is almost always already there.

👉 Browse all templates: https://hubs.ly/Q04kWjbZ0

SharePoint forms your external partners can actually fill out.

Customers, vendors, contractors and job applicants cannot access your internal SharePoint. So how do you collect their data without building a separate website, managing a third-party form tool, or asking IT to set up guest access?

Ultimate Forms external forms publish any SharePoint list form to a secure public URL. External users open it in a browser, fill it out, and submit. No SharePoint account. No VPN. No login of any kind. The submission lands directly in your SharePoint list, governed by your existing permissions and data policies, as if it had been submitted from inside the organization.

One URL. Any device. Your data stays exactly where it belongs.

👉 https://hubs.ly/Q04kTcdL0

😟Generic SharePoint notification emails don't tell people what they need to do.

"An item has been modified in the list." That is the entire content of a native SharePoint alert. No context, no request details, no indication of what action is expected. The recipient clicks through to SharePoint, tries to work out what changed, and either acts or ignores it entirely.

Ultimate Forms Alert templates give you full control over what every notification says. Include the requester's name. Include the request details and current status. Add a one-click approval button. Define exactly when the notification fires, who receives it, and what it contains.

The difference between a notification that gets acted on and one that gets ignored is whether it tells the recipient what they need to know and what they need to do.

👉 https://hubs.ly/Q04kNJW40

😕How many open items are in your SharePoint list right now? 😕
Without a counter, you'd have to count manually, filter the view, or export to Excel. And the moment you do, the number is already out of date.

Ultimate Forms counter web parts display live totals directly on your SharePoint page, filtered by any condition you define. Open requests. Overdue items. Pending approvals. High-priority tickets. Each counter reads from your list in real time and updates automatically as records are created, modified, or resolved.

No export. No refresh. No separate tool. The number your manager needs is already on the page they can see right now.

👉 https://hubs.ly/Q04kStXb0

🆕 New template — Employee Shift Management System for SharePoint.
Managing employee schedules in a spreadsheet works until it doesn't. Shift swaps happen by text message. Open shifts go unnoticed. Managers spend more time updating the rota than managing the team.

The Employee Shift Management System template gives managers a centralized schedule in SharePoint where shifts are assigned, tracked, and updated in one place. Employees can request shift swaps directly through the system, managers approve or decline with a click, and everyone is notified automatically.

✅ Create and manage employee schedules in SharePoint
✅ Assign shifts by employee, date, and time
✅ Shift swap requests with manager approval
✅ Automated notifications when schedules change
✅ Calendar view of the full team schedule
✅ Open shift tracking and coverage management
✅ Free for Ultimate Forms customers — installs in one click

👉 https://hubs.ly/Q04kDjF30

🌴 Your approver is out of office. The approval doesn't have to wait. 🌴

Most SharePoint approval workflows have a single point of failure: one named person. When that person is unavailable, the request sits and waits. Someone has to manually intervene, reconfigure the workflow, or send an informal email chain that leaves no record of who actually approved what.

Ultimate Forms gives you two ways to handle this properly.

The first is delegation. The approver opens the form, clicks Delegate, selects another user, and hands the task off. That user is notified immediately and can approve in their place. Three clicks. No admin involved. The full delegation is logged in the approval record.

The second is group-based approval. Instead of assigning approval to one person, you assign it to a group — manager and deputy manager, for example. Both are notified when a request comes in. Either one approving is enough. When the manager is away, the deputy acts. No delegation required. No process change needed.

Both approaches are configured in minutes. Neither requires a developer or a Power Automate flow.

👉 https://hubs.ly/Q04k0nPh0

Can your SharePoint form enforce a business rule?

"End date must be after start date." "Justification required above $5,000." "Description must be meaningful, not just three words."

Out of the box, SharePoint can make a field required. That's about as far as it goes as far as non-technical users are concerned. Comparison rules, conditional requirements, pattern matching, cross-column logic, AI-assessed content quality: none of that is available natively.

Ultimate Forms adds all of it. Configured in the browser, by the person who manages the list, without writing a single line of code.
Bad data doesn't come from bad users. It comes from forms that don't enforce the rules.

👉 https://hubs.ly/Q04jF9D90