Onward Computer Systems

When a visitor asks for your Wi-Fi password, don’t connect their phone or laptop to the same network as your business computers, printers, cameras, or file storage.
A guest network should let them get online while blocking connections to your internal systems.
Is your guest Wi-Fi secure? Contact us for a network review.
https://onwardcs.com/news/why-guest-wi-fi-should-be-separate-from-your-business-network/

Before you click Cancel on Microsoft 365, Google Workspace, or another cloud service, make sure you’ve exported everything the business needs.
Then check the export. Open the files, confirm that email and shared folders are included, and find out whether connected apps need to be handled separately.
Don't have a handle on your cloud licenses or data? Contact us for a quick review.
https://onwardcs.com/news/what-happens-to-your-data-when-you-cancel-a-cloud-service/

“Can I use my own laptop for work?”
Before approving it, decide what company information can be stored on the laptop, who will support it, and how you’ll remove work data when the employee leaves.
Employees want flexibility. Businesses need security. We can help you achieve both. Contact us to review your device security strategy today.

https://onwardcs.com/news/should-employees-use-personal-devices-for-work/

Administrator access lets employees install software and change security settings on their computers. If an account is compromised, that same access can give malicious software more control. Employees don’t need administrator access for everyday work.
Contact us for a security review and we'll help ensure employees have the right level of access while keeping your business protected.
https://onwardcs.com/news/why-your-employees-shouldnt-have-administrator-access-to-their-computers/

Searching for a program to download, or a login page for a supplier? The first result you see is often a paid ad.
Attackers buy ads too. They use the real company's name and logo, and a web address close enough that nobody looks twice. The page steals your login or gives you a download with malware in it.
Cyber threats often start with a simple mistake. Contact us to discuss how security awareness training and layered protection can help reduce your risk.
https://onwardcs.com/news/why-you-should-scroll-past-the-first-result-on-google/

When someone leaves your business, what happens to the files they were working on?
If those files sit in their OneDrive, they belong to that person's account rather than to the business. Close the account and you lose access to the files in 30 days.
OneDrive is for your own working files. SharePoint is where the business's shared files belong. Most small businesses have never had that explained to them, so everything ends up in whichever one happened to be open at the time.
Need help getting your SharePoint and OneDrive environment organized and secure? Contact us to see how we can help.
https://onwardcs.com/news/onedrive-or-sharepoint-where-your-business-files-should-live/

The old advice for spotting a scam email was to look for bad spelling and clumsy grammar.
That doesn't work anymore. Attackers use AI to write them now, so they arrive clean, well written, and sounding like the person they claim to be from.
So your team is watching for a warning sign that isn't there anymore.
There are still ways to tell a fake from the real thing. They're just not the ones most people were taught.
Here are the ones that still work:
https://onwardcs.com/news/how-to-spot-a-scam-email-now-that-they-look-real/

45 years. Seems like yesterday.

Passwords are the weak point in most businesses. People reuse them, write them down, and type them into fake login pages without realizing.
Passkeys fix that. You sign in with the same fingerprint, face, or PIN you use to unlock your phone, and there's no password for anyone to steal, guess, or phish.
They already work with Microsoft, Google, and Apple accounts, they're included with Microsoft 365 at no extra cost, and they're fast. Microsoft says a passkey sign-in takes about 3 seconds, against 69 for a password plus a code.
Find out whether your business should switch, and where to start:
https://onwardcs.com/news/what-are-passkeys-and-should-your-business-use-them/

When an AI note-taker joins your meeting and emails everyone a tidy summary, it saves real time. But that recording has to go somewhere.
It captures every word, stores it on the vendor's servers, and depending on the tool, the company may use it to train its AI. Some of these bots even auto-join meetings straight from a calendar, recording calls nobody meant to record.
They're fine to use, as long as you know who can see the recording before you let a bot sit in on a client or staff meeting.
Find out what to check first:
https://onwardcs.com/news/who-can-see-what-your-ai-note-taker-records/