Catalyst Bermuda

Interesting...

WE’RE HIRING: CONSTRUCTION VA
Contract & Administration Support | Non-Voice | Direct Hire

Australian Construction Company | Melbourne, VIC
Starting Salary: AUD $2,000/month
Monday–Friday | 8:00 AM – 4:00 PM PH Time
Remote | Full-Time
Direct Hire Opportunity
Paid overtime available when required

ABOUT THE ROLE

Our client is an established Australian construction company based in Melbourne, Victoria, and is looking for a highly organised and detail-oriented Construction Virtual Assistant to provide dedicated contract and administrative support to their team.

This is a 100% non-voice role suited to someone with strong administrative skills who is comfortable working with contracts, project documentation, spreadsheets, emails and internal systems.

The successful candidate will help keep the company’s contracts, records, documentation and day-to-day administration organised, accurate and up to date.

CONTRACT SUPPORT RESPONSIBILITIES

*Assist with preparing and organising contracts, agreements and supporting documents
*Maintain and update contract registers
*Track contract dates, deadlines, renewals and key milestones
*Monitor outstanding contracts, signatures and approvals
*Assist with subcontractor agreements and documentation
*Prepare and organise contract variations and supporting paperwork
*Maintain records of contract changes and project variations
*Assist with purchase orders, quotes and supplier documentation
*Follow up on outstanding documentation from subcontractors, suppliers and clients
*Organise and maintain confidential contract files
Assist with document control and version management
*Ensure required project and contract documents are properly filed and accessible
*Support the team with compliance and administrative documentation

ADMINISTRATION SUPPORT RESPONSIBILITIES:

*Manage and organise emails and correspondence
*Manage calendars and schedule meetings
*Prepare reports, spreadsheets and administrative documents
*Perform accurate data entry and database updates
*Maintain digital filing systems and project folders
*Update CRM and project management systems
*Organise construction documents, plans, reports and records
*Assist with project scheduling and task tracking
*Coordinate information between management, clients, subcontractors and suppliers
*Follow up on outstanding tasks and action items
*Assist with estimates, invoices and other administrative documents
*Maintain accurate client, supplier and subcontractor records
*Assist with general office and operational administration
*Provide administrative support to the construction management team

WHAT WE'RE LOOKING FOR:

*Previous experience as a Construction VA, Contract Administrator, Project Administrator or Administrative Assistant
*Experience working in the construction, building, property or trades industry is highly preferred
*Previous contract administration experience is a strong advantage
*Strong understanding of document management and administrative processes
*Excellent written English
*High attention to detail and accuracy
*Strong organisational and time-management skills
*Ability to manage multiple projects, documents and deadlines
*Excellent follow-up skills and a proactive approach
*Comfortable handling confidential information
*Strong Microsoft Excel and Microsoft Office skills
*Ability to work independently with minimal supervision
*Experience supporting Australian businesses is an advantage
*CVA certification is an advantage
*Reliable internet connection and dedicated home office setup

SOFTWARE EXPERIENCE

Experience with the following is highly regarded:

Microsoft Office | Google Workspace | Excel | Outlook | QuickBooks | CRM Systems | Adobe Acrobat | Microsoft Teams | Slack | Zoom

WHY JOIN?

✅ AUD $2,000/month starting salary
✅ Full-time remote position
✅ Monday–Friday schedule
✅ Non-voice role
✅ Direct hire opportunity
✅ Paid overtime when required
✅ Work directly with an Australian construction company
✅ Long-term career opportunity
✅ Gain valuable experience supporting an Australian construction business

HOW TO APPLY

If you have strong construction administration and contract support experience and are looking for a long-term remote opportunity with an Australian company, we'd love to hear from you.

Complete the Google Form linked in the comment section to apply.

Only shortlisted applicants will be contacted.

No application fees required.

This opportunity is managed by KaVirtual BizMates Inc. on behalf of an Australian construction company based in Melbourne, Victoria.

KaVirtual

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