A group for Virginia Notaries Public who wish to discover what is happening in the e-Notary field in
Here is a relevant article from the SBA on managing your online activity and data storage. One addition I would strongly recommend for those of us actively performing eNotarizations is an electronic shredding app for your pc. There are many free apps out there, and even more that are inexpensive for single licenses. DON'T BE THE WEAKEST LINK in the e-notarization process!!
Strengthen your cybersecurity Cyberattacks are a concern for small businesses. Learn about cybersecurity threats and how to protect yourself.
Another reason those Credit Repair orders are not in my wheelhouse.
Do not leave a paper trail: How a group of sovereign citizens used a phony credit-repair business to amass a real-estate empire Three co-conspirators were nabbed after months on the run for an alleged scam that used stolen identities to buy dozens of rental properties.
Why we need to make sure we are following the Identity Proofing requirements.
Asheville notary, lawyer face dozens of new felony fraud charges; accused of housing scam A notary and attorney from Asheville linked to an alleged scheme to defraud older homeowners, Black residents and others of their houses have now been charged collectively with dozens of felonies.
In honor of Earth Day - share one thing YOU do to reduce our carbon footprint!
Green Web Hosting - Going Green With GreenGeeks® GreenGeeks® is one of the largest green web hosting providers powering hundreds of thousands of websites using renewable energy.
iDenfy partners with Notaries At Large to ensure a secure document signing process The e-Notary Directory’s high-risk documents will be protected with identity verification
For all my Virginia eNotaries (or traditional notaries as far as that goes) - it came to my attention the other day that there is an AMENDED Virginia 2021 Notary Handbook out on the SoC's website. The "tell" is that the amended version has a Bullet D on page 13 of the handbook. If the copy you reference does NOT have a Bullet D on pg 13 - go grab the new one! The electronic title is "2021-Legislation-Revised-Notary-Handbook-2020.pdf" but the Issue date and version don't reflect any changes. (For some reason I was never notified that there was a change to it out there, so I am assuming no one else was notified either!)
For those of you who I have personally worked with - I have gotten the Review section of the webpage up and working! I am so excited! Please take a moment of your time and leave a Review so others will know what to expect - and for those who already have - my SINCERE THANKS!
Gotta love it!!!
The Brother Brothers - Notary Public | Audiotree Live Download & stream The Brother Brothers on Audiotree Live -- https://smarturl.it/AT-Brother-BrothersThere's a unique connection between the souls of musical s...
Someone asked me recently about the "SS" that is often on the other side of the State and County lines in our notarial venue. I just found a really good definition for it - thanks to Acorn Sales:
DOES THE SS IN THE NOTARY CERTIFICATE STAND FOR SOCIAL SECURITY NUMBER?
The venue in a notarial act is the location: State and City/County. Most often you see French braces after the venue with an SS following them. Many people think that SS stands for social security number and they will type that number after the SS. In fact SS is Latin for “scilicet” which means “namely” or “in particular” and refers to where you are at the time of the notarization.
Do we have a notary in the Crystal City area that is available to do a boat title? PM me please!
Enquiring Minds Want to Know - What would YOU do? Just saw this on another page, and it is a really good scenario to think about - particularly in our electronic age.
"I received a message through Notary Stars from a real estate agent, saying he thinks someone fraudulently used my stamp and asked if he could send over an image of the signature so I can verify if it is mine or not."
Just got a response to something I asked a couple of weeks ago - and this was in the email:
Due to unexpected delays with USPS, approved notary commissions are taking longer than usual to arrive at the respective circuit courts. We are noticing that it is taking, on average, an extra 3 weeks for commissions to arrive their respective courts. Please allow some additional time for processing. To check the status of your notary application, please visit our website here and log into your notary management account. Once logged in, you should be able to see your notary application and check the status. If the status states "Entered", then we have not yet received your application. If it states "Approved", it means your application has been received and is in process. If it states "Pending Oath", then your commission has been sent to the circuit court of your choosing and is awaiting pickup.
As noted here - Virginia notaries are currently the only exception to the "notarize where you are commissioned" rule:
Where do a signer and Notary have to be located during a remote notarization? Many people ask where Notaries and signers can be located during remote notarizations. Here’s what you need to know.
For all my e-notaries. This particular post is valid in that it raises points we (as VA eNotaries) are already bound to, but our counterparts in other States will *not* be. While working with these boiler plate letters may not be perfect, they are a good start to raising the objections to the appropriate parties for a better review. My letter will be sent today. I hope you will join me in causing them to give this more thorough thought before slamming it through.
Letter Campaign: SECURE Notarization Act of 2021 Law Alerts posted by Matt Miller about Letter Campaign: SECURE Notarization Act of 2021 on The California League of Independent Notaries.
What is an Online Notary Digital Certificates? Notary digital signatures provide a programmatical way of guaranteeing that notarized documents are genuine. It can be incorporated into your electronic notary seal.
This is an older article - but worth reading. Particularly for anyone who is hoping to circle the wagons and ask "a fair price" for a loan signing.
The Truth About Notary Signing Agent Fee Discussions Signing agent fees are one of the most persistent topics of discussion among Notaries. Find out how the NNA addresses this important concern for signing agents.
We are approaching the 1 Year Anniversary of our 21 day Lock Down! How have YOU changed your Notary Business?
For those of you who are new to this, remember that your costs for any platform, tech tools (Adobe, online journal, online document repository, etc....) are also business deductions.
5 Income Tax Tips For Notaries And Signing Agents It can be difficult to know how your taxes should be filed and what deductions you are entitled to as a Notary. Get 5 tax tips for Notaries and NSAs.
The dam is beginning to crack, and when it does - it will come roaring out like an angry lion! Are you ready my e-Notaries? Stay tuned for more as this developing story takes shape!
Reflections on eClosings in 2020 — A Strange Saga of Progress and Learning While the mortgage business was already progressing toward a more digital experience, the global pandemic combined with record low interest rates greatly accelerated the adoption of digital mortgage processes.
For my Virginia & Texas e-Notaries - check it out.
Fidelity National Financial launches End-To-End Platform, inHere The inHere Experience Platform includes transaction tracking, e-notarization and e-closing services for agents and consumers. Ten months after introducing its startSafe digital opening package for buyers and sellers, Fidelity National Financial has reached its goal of creating an end-to-end transact...
Thanks to one of our e-Notaries - SallyJosh - we now have a little insight as to why we haven't heard back from NotaryCam.... Wonder where this is going now.
Stewart Broadens Digital Offerings with Acquisition of NotaryCam HOUSTON--(BUSINESS WIRE)--Dec 3, 2020--
Here's a great opportunity for our VA e-Notaries!
Ok my friends - remember we are considered "essential" - and please be safe out there!
Northam announces new measures to reduce spread of COVID-19 Governor Ralph Northam has released a number of mandates that will go into effect at midnight on Sunday.
It's a good time to double check that you are registered!!
Virginia voter registration deadline extended until tomorrow A judge has approved Attorney General Mark R. Herring’s request to extend the deadline for voter registration by two days, through 11:59 p.m. tomorrow, Thursday, Oct. 15, due to an
Someone was asking about this last month - here is more info.
A Guide To Notarizing For Prison Inmates Notarizing for a signer at a correctional facility poses challenges. Here are some important things you need to know before notarizing for a signer in prison.
Just a thought for those of you who got your commissions during March or April of this year (or even any month since then....) go out and check the SoC website to confirm that they are NOT showing you are "Pending Oath" or some other status. At least one other notary I've spoken to didn't show up as commissioned and was told her commission was sent back to Richmond. Things got crazy when everything shut down with no notice.....
I am about to delete 6 requests to join this forum - for one reason only. I ask that you agree to abide by the rules - people who don't answer that one question leave me assuming that they don't feel that the courtesy rules apply to them.
As I have said before - you don't have to have a platform.....
Using a remote online notarization vendor vs. setting up your own RON system: 3 tips When starting remote online notarizations, there are usually two options: choosing a RON vendor or your own state-compliant setup. Here's what you need to know about both.
Thank you PA Association of Notaries - I never knew this Memorial existed!
So in the interest of addressing an often repeated question - I ask questions before you join, because we don't need to waste time with argumentative people who may or may not be notaries. When I ask for your Commission number before you join, it is only for making things easier. THIS is a group for already commissioned notaries. I CAN search your name (if you've given me your commissioned name) on the VA SoC website, as it is Public information. However, I am also a (BUSY!) Notary Signing Agent, and this FB Group isn't a job for me, it's a free forum for already commissioned notaries with Notary questions. If you DON'T give your commission number, I will delete the request.
I have been asked quite a bit lately about whether our E&O will cover RON acts. Here is what we are getting for feedback:https://www.nationalnotary.org/notary-bulletin/blog/2020/04/are-emergency-remote-notarizations-covered-policies
Are Emergency Remote Notarizations Covered By E&O Policies? Does your Notary insurance cover emergency remote notarizations during the COVID-19 crisis? Here's what you need to know.
The American Association of Notaries is coming to the rescue!
Free Notary E-journal for AAN Members
For a long time, notaries have relied on paper journals to keep track of their records. While this method is tried-and-true, compared to electronic record keeping, it does have its downsides.
For one thing, you have to take your paper journal to every notarization. While this may not seem a huge burden, the journal is one more thing you have to carry and keep track of. If you are running late to an appointment with a customer, you might forget to put your journal in your bag, or you might decline to notarize a document for a neighbor on a weekend because you left your journal at your employer’s office. Like any of your other belongings, you also might simply lose your journal—which you should avoid at all costs. Another disadvantage is that it takes time to flip through the journal to find specific entries. There is also a finite amount of space for entries. After many years of working as a notary, you’ll have accumulated several journals you will have to store safely in a secure location.
With the American Association of Notaries notary e-journal—which is free to AAN members—you don’t have to worry about any of these issues. The primary advantage is that our e-journal is 100% online. This means you are able to enter the signers’ information and the type of identifications used to identify the signers, obtain the signatures of all the participants, by using your laptop, smartphone, or tablet. Like paper-based journals, entries in the notary e-journal are sequential. However, the number of entries in the notary e-journal is unlimited, so you can avoid accumulating paper journals and having to find a secure physical location in which to store them.
Another big drawback of paper journals is that some employers do not allow their notaries to take their paper journals with them when they leave their employers. In fact, the American Association of Notaries receives many complaints about this. The notary e-journal solves this problem. It goes with you wherever you go, giving you the peace of mind of knowing that your employer will never keep it from you.
Our notary e-journal is also very secure. All journal records information is locked, cannot be changed or updated once saved, and will indicate whether any entry has been tampered with. As such, our online journal is more secure than paper journals.
There are several other advantages to the AAN notary e-journal. It complies with most states’ notary law requirements for e-record keeping and includes fields for the signature, the signer’s address, the type of notarial act, and the document and notarial act dates. It also allows you to store notarial fees and input additional fees, such as travel fees, in a separate field. Furthermore, using your AAN online journal, you can email invoices to your customers. Additionally, all notarial records are searchable, downloadable, and printable. You can email them to customers as well.
Given these upsides, our AAN notary e-journal is a great alternative to paper journals. All notarial records are backed up indefinitely on our server. You can access your notary journal anywhere, and it’s secure and simple to use. In addition, you have the option of backing up the records to your local machine. In short, the e-journal is ideal for notaries in today’s internet-based world.
Our notary e-journal is accepted in many states and is also recommended in states that do not require notaries to record notarial acts. As always, consult with your state’s notary laws on record keeping best practices. To start using the e-journal, please visit our member center.
-- By Evelin Garcia, a Contributing Writer with the American Association of Notaries, Inc.
Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information and ideas for managing their notary businesses, enhancing their notary educations, and securing their notary stamps and notary supplies but makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained. Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.
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The thing to note is in the 4th paragraph - the statement about "in March, Congress made a bipartisan push for nationwide acceptance of Remote Online Notarization (RON). Many state-level legislations followed suit, hoping to broaden support for in-person eNotarization (IPEN), RON, and even remote ink-signed notarization (RIN)." Remember RIN isn't accepted in VA - but IPEN and RON sure are!
Digital closings, RON acceptance, eNote Registrations and Investor Acceptance Gaining Momentum in the midst of Coronavirus Fast-tracking digitization of mortgage workflow, eNote registrations and online closings have expedited the loan process for customers during the COVID-19 pandemic.
Remember that RIN is not a process that the VA SoC will accept. It's RON or traditional, no wishy-washy half & half.... Join us July 29th @ 7 for our VA eNotarization Discussion on Zoom! Send me a PM with your email address, and I will send the invitation right back over!
Remote online notarization: Nearing the tipping point The COVID-19 crisis has spurred an unprecendented growth in the adoption of remote online notarization, thanks to unexpected benefits during the emergency. Here's a look at the current state of RON in the U.S.
While I have to admit I haven't seen a doc set for Indiana in my time as a LSA, that doesn't mean they aren't out there! Heads up Ladies & Gents -
Indiana Law Error Will Impact Notarizing Real Property Documents Nationwide An error in a new Indiana law requires Notaries to perform two notarial acts on documents recorded in an Indiana county starting July 1, 2020.
They managed to get their foot in the door - now lets see how this all plays out.
Amid pandemic, states boost access to remote online notarization (RON) Since the COVID-19 outbreak, many states have taken emergency action to allow remote online notarizations and eNotary.