Squid

Live crew operations can change quickly during projects.

With SquidWeb, planners get instant visibility into pre-calls, check-ins, and check-outs directly inside the planning workflow.

✔ Real-time operational visibility
✔ Faster reactions to changes
✔ Better coordination across teams and crews
✔ Mobile and planning workflows stay connected

Helping planners stay in control during large-scale workforce operations.

Managing crew bookings manually becomes difficult when projects and planning change constantly.

With SquidWeb, parts of the booking workflow can be automated to help planners react faster and keep operations synchronized in real time.

✔ Suggested crew recommendations
✔ Automated workflow updates
✔ Faster coordination of changes
✔ Better visibility across teams and projects

Less repetitive manual work. More efficient crew coordination.

📲 New feature: Request Withdraw

Plans change — and now managing availability changes is easier for everyone involved.

Users can apply to open positions directly from the mobile app and withdraw their request anytime before confirmation.

✔️ Automatic ToDos for coordinators
✔️ Real-time activity updates
✔️ Better visibility across teams

Less manual follow-up, smoother communication, and more flexibility when schedules change.

A simple update that helps keep daily operations moving.

Managing crew operations becomes much easier when planners can instantly understand both booking progress and live crew activity 👀

With SquidWeb, booking workflow statuses and operational activity statuses are clearly separated inside the planning calendar and mobile workflows.

This helps teams quickly track:

✔ Crew confirmations
✔ Suggested and requested positions
✔ Pre-calls, check-ins and check-outs
✔ Operational changes in real time
✔ Live project visibility across teams

Everything stays synchronized between the web platform and mobile app, helping planners, clients and crew stay aligned throughout the entire workflow.

Because faster visibility means faster coordination 🚀

Large-scale live productions require constant coordination behind the scenes.

From stagehands and logistics teams to planners and office staff — keeping everyone aligned in real time becomes critical when operations scale.

This year, SquidWeb helped support workforce coordination for a major international live production in Vienna through:

✔ Centralized workforce planning
✔ Real-time crew updates
✔ Mobile crew coordination
✔ Workflow synchronization
✔ Faster coordination of changes and replacements

Because when productions become more complex, communication and operational visibility matter more than ever.

Crew updates — anytime, anywhere 📱

The SquidWeb mobile app helps crew members stay connected with live assignment updates, requests and schedule changes on the go.

Everything stays updated in real time, helping crews stay aligned with planners and project changes.

✔ Manage requests on the go
✔ Get notified about updates
✔ Track assignments from your phone
✔ Stay connected anywhere

Crew planning changes constantly — confirmations, requests and schedule changes can happen at any moment.

With SquidWeb, planners can keep track of every crew status in real time directly inside each project.

Suggested. Requested. ConfirmedWeb. Has Changed.

A simple and clear overview that helps teams stay organised and react faster when plans change.

Less clicking. More clarity.

Working on projects often means jumping between different levels of information — from project details to crews and individual items.

With SquidWeb’s dynamic side panel, the interface adapts to what you select, so you always see the most relevant information without switching views.

✔ Select a project → see project details
✔ Select project crews → see crew details
✔ Select a crew member → see the crew profile

Everything updates instantly — no manual navigation needed.

You can also:
- Collapse panels to clean up your view
- Focus using filters to see only what matters

Because when the right information is always in the right place, planning becomes faster and more intuitive.

📱 Receipts on the go? Easy.

No more lost tickets, forgotten expenses or manual entry later.

With SquidWeb, you can handle receipts directly from your phone:

✔ Scan or upload receipts instantly
✔ Save time with pre-filled templates
✔ Attach invoices and documents on the go
✔ Everything automatically synced with your office

Less paperwork. Less stress. More control.

💡 Because managing expenses should be as fast as your operations.

⚠️ What happens when certifications expire unnoticed?

Expired certifications can lead to last-minute crew changes and compliance risks — especially in fast-moving environments.

With SquidWeb, certification expirations are tracked automatically. Planners receive reminders, and updated documents can be requested without manual follow-up.

✔ Detect expired certifications
✔ Send automatic reminders
✔ Request updated documents
✔ Stay compliant with less effort